Your schedule, time tracking and swapping shifts with other employees

Updated: October 16, 2026

In this guide, you'll learn where to find your shifts, how to record the start and end of your work, and how to swap shifts with other employees. You can do it all in the KalendGO mobile app. You can also check your schedule in a browser.

Checking your shifts

1. Log in to the KalendGO app

   Use the login details you got from your employer. Once you log in, you'll see your schedule.

2. Look through your shifts

   For each shift, you can see the day, hours, location and role. Only shifts your manager has published are shown. When the schedule changes, you'll see the latest version straight away.

Clocking in and out

Clock in at the start of your shift and clock out at the end. Your employer decides how you clock in:

• GPS. The app checks your location when you clock in or out. You need to be within 250 metres of your workplace and have location turned on in your phone.
• QR code. You scan a QR code provided at your workplace in the app.
• No verification. You clock in and out with one tap, without a location check.

After clocking in or out, you'll see a confirmation, e.g. Clocked in.

Swapping shifts with other employees

1. Choose the shift you want to give away

   In the schedule, choose the shift swap option, then select the shift of yours you want to swap.

2. Choose the person and the shift you're swapping for

   Select the employee and the shift of theirs you want to take, and send the request.

3. Wait for approval

   The request goes to your manager. Once they approve it, you'll see a confirmation and your schedule will update automatically.